Attachment 1.
EXPORT PROCEDURE
1. Application to Prepare for Export
a. When the Imperial Japanese Government or its official agency has reasonable assurance that a supply of a specific material is available for export in a given period, the Imperial Japanese Government or its officially authorized foreign trade agency will submit an Application to Prepare for Export (Specimen Form IE 100) to General Headquarters, Supreme Commander for the Allied Powers. Each application will be submitted is English and sextuplicate. One application will cover not only stocks of the material currently on hand and ready for shipment, but also quantities which can be available for shipment in the next few months. (See attachments 2 and 3: Specimen Form of Application to Prepare for Export; and Instructions for Submitting Application).
b. After processing by General Headquarters, Supreme Commander for the Allied Powers, two (2) copies of the validated application will be returned to the Imperial Japanese Government or its official agency. If the application is denied, the Imperial Japanese Government or its official agency will be notified.
c. When General Headquarters, Supreme Commander for the Allied Powers wishes the export of material for which the Japanese Government has not submitted an Application to Prepare for Export the necessary directive will be issued by General Headquarters, Supreme Commander for the Allied Powers.
2. Application to Deliver for Export
a. When the Imperial Japanese Government or its official agency has material actually ready for export, covered either by an approved Application to Prepare for Export or a directive, it will submit eight (8) copies of an Application to Deliver for Export (Specimen Form IE 200) (See attachments 4 and 5: Application to Deliver for Export and Instructions for Submitting Application). Several such applications may be submitted within the limits of one approved Application to Prepare for Export, as quantities within the approved total are ready for shipment.
In most cases, the time for submitting the Application to Deliver for Export will be left to the Imperial Japanese Government or its officially authorized agency. However, in cases which require close coordination with shipping authorities, or in cases involving undue delay in delivery of material covered by an approved Application to Prepare for Export, a Directive will be issued by General Headquarters, Supreme Commander for the Allied Powers, requiring submission of an Application to Deliver for Export.
b. Each application will be processed by General Headquarters, Supreme Commander for the Allied Powers. Four (4) copies of the validated application will be returned to the Imperial Japanese Government or its official agency. Validation will include information as to country of destination, delivery of material, transfer of title, and time and place of shipment. If the Application is denied the Imperial Japanese Government or its official agency will be notified.
3. On receipt of the validated copies of the Application to Deliver for Export, the Imperial Japanese Government or its officially authorized agency will:
a. Deliver the shipment to the agent of the carrier specified in the validation of the Application to Deliver for Export together with three (3) copies of a cargo shipping order (Specimen form attached, attachment 6) in accordance with instructions in the validation, and obtain from the agent, after the cargo is loaded, three (3) signed copies of an on-board ocean bill of lading and three (3) non-negotiable copies.
b. Deliver four (4) copies of the validated Application to Deliver for Export to the United States War Shipping Administration three (3) copies certified by them.
c. Prepare the following documents:
Five (5) copies of Bill of Sale and Transfer of Title (see specimen form attached, for use in sales to U.S. Commercial Company, Attachment 2).
Six (6) copies of Invoice (see specimen form attached, Attachment 7).
Six (6) copies of Packing List and Weight and Measurement Lists.
Six (6) copies of Inspection Sheets (if any).
d. Deliver one (1) signed on-board bill of lading plus a complete set of the document listed in 3c above (with the exception of the bill of sale) to the ship’s master in an envelope addressed, in case of shipments to the U.S. A., to U.S. Commercial Company or its designee at U.S. port of entry as indicated in the validation of the Application to Deliver for Export. In the case of shipments to another country, the envelope will be addressed to the appropriate government agency. Obtain from the ship’s master a statement that this envelope has been received.
e. Return immediately to the Eighth Army for transmittal to General Headquarters, Supreme Commander for the Allied Powers, the following documents:
One (1) copy of the certified Application to Deliver for Export as received from the port authority.
Five (5) copies of each of the documents prepared in 3c above.
Two (2) signed copies of on-board bill of lading and three (3) unsigned copies (received from the shipping company in 3a above).
The statement from the ship’s master received in 3d above.
f. In the case of shipments to China and Korea in vessels of Japanese registry, one less copy of all shipping documents will be submitted, no bill of sale is necessary, and no validation of the Application to Deliver for Export by United States War Shipping Administration is required. If possible certification of actual shipment should be obtained from the Japanese port authorities or customs. In the case of shipments to China the set of documents given to the ship’s master shall be addressed to COMGEN CHINA or his designee as indicated in the validation of the Application to De-liver for Export. In the case of shipments to Korea they shall be addressed to COMGEN USAFIK or his indicated designee. Documents may be re-turned directly to General Headquarters, Supreme Commander for the Allied Powers, rather than to the Eighth Army for transmittal to General Headquarters, Supreme Commander for the Allied Powers. Otherwise, the procedure in 3a -- 3e above shall be followed. In the case of all shipments to China or Korea in vessels of Japanese registry, the Imperial Japanese Government or its agent will obtain from consignee at the port of destination two (2) copies of the cargo receipt, which shall be returned to General Headquarters, Supreme Commander for the Allied Powers.
4. General Headquarters, Supreme Commander for the Allied Powers, will provide a receipt far the bill of sale and other shipping documents and will transmit it to the Imperial Japanese Government or its official agency as soon as feasible after receipt of documents.
Attachment 2.
Specimen Form IE 100
FROM : THE IMPERIAL JAPANESE GOVERNMENT
TO : GENERAL HEADQUARTERS SUPREME COMMANDER FOR THE ALLIED POWERS
: For Official SCAP Use.
: SCAP Case No.____
:Date received:___
------------------------------------APPLICATION TO PREPARE FOR EXPORT -...............................
1. (a) Commodity:____________________________________________
(b) Commodity Group
2. Quantity: (Indicate Unit)
(a) Total covered by this application:_______________
(b) Quantity available now:__________________________
(c) Future deliveries covered by this application:
3. Date:________________
4. Reference Number of the Imperial Japanese Government:__
5. Manufacturer or supplier (if agent, give principal also):_
NAME:______________________________________
ADDRESS:___________________________________
6. Estimated Value (Total in Yen) FAS:
7. Location of goods:
8. Proposed port of shipment:
9. Time required to move goods from location to proposed port:
10. Former importers and consumers abroad to the extent known (if space is not adequate attach separate list)
COUNTRY NAME ADDRESS
11. Proposed packaging:
a. Packaging material:__________________________________ b. Type of Package:_________________________________________________
c. Number of items to each package:_____________________ d. Weight of Package:
e. Measurements of Package:_____________________________
12. Detailed commodity information -
a. Breakdown by type and grade (give all available information on style, trade and technical names, specification, certificates of quality) b. Unit Price of each type (in Yen) c. Quantity of each type d. Date Available
e. Are samples of this material available on request?____________________________________________________________________
13. Are all essential raw materials and operating supplies available to carry out this proposal? If not, what is required?
14. Anticipated quantity which will be available monthly after the period covered by this application:
15. Certification by: IMPERIAL JAPANESE GOVERNMENT (or its official agency)
The undersigned certifies that the information contained in this application is true and correct, and that this application is made in full knowledge of the provisions set forth in the Memorandum of 14 March 1946 from General Headquarters, Supreme Commander for the Allied Powers to the Imperial Japanese Government.
Signed:_______________________________
for (Agency)
16. Validation by GENERAL HEADQUARTERS SUPREME COMMANDER FOR THE ALLIED POWERS
Attachment 3.
INSTRUCTION FOR SUBMITTING SPECIMEN FORM IE 100
APPLICATION TO PREPARE FOR EXPORT
1. Six (6) copies of this application in English shall be submitted by the Imperial Japanese Government or its officially authorized agency covering a specific quantity of a specific commodity which one manufacturer or supplier has available for export or plans to have available for export on specific dates in the near future.
2. An application shall cover only a single "article" as listed in the classification used by the Japanese Government of Finance in its publication in English of monthly and annual returns of the Foreign Trade of Japan, except that a single application may cover all sizes of a single article, even though they are listed separately in these returns. For example, all sizes of cotton yarn may be included in one application, although separate classifications are established by the Japanese Department of Finance for "up to No. 20; up to No. 40; up to No. 60; up to No. 80." With this exception, a separate Application to Prepare for Export must be filed for each "article".
3. Do not fill in the blocks marked "For official SCAP use."
INSTRUCTIONS FOR SPECIFIC BLOCKS OF FORM IE 100
1. Block 1:
a. Commodity - Indicate, for identification purposes, the "article" description as included in the listing of Japanese Department of Finance monthly and annual returns on the Foreign Trade of Japan.
b. Commodity Group - Indicate the "article" group from the same classification. For example: Skins, Hairs, Horns, Tusks and manufactures thereof.
2. Block 5:
Manufacturer or Supplier - List the name and address of supplier or manufacturer from whom the Imperial Japanese Government or its authorized agency will obtain the material covered by this application. If the supplier is only acting as agent, indicate also the name and address of the principal.
3. Block 3:
Estimated Value - Indicate, for information purposes only, the estimated total value of the commodity covered by this application including estimate of all costs until delivery of the material FAS.
4. Block 7:
Location of Goods - Give the present location of the commodity to be exported or of the factory at which the goods will be manufactured< If the commodity covered by the application is at more than one location, indicate all locations and cross reference to question twelve (12) to give specific types and grades of commodity and the quantity at each location.
5. Block 8:
Proposed Port of Shipment - Give the port from which it would seem desirable to ship the commodity. If more than one, give all ports and indicate type of commodity and quantity proposed for shipment from each port. (The actual port of shipment will be designated by General Headquarters, Supreme Commander for the Allied Powers at a later date in validating the subsequent Application to Deliver for Export.)
6. Block 9:
Time Required to Move Goods - Estimate the number of days required to move finished and packaged commodity from the factory or present location to the proposed port.
7. Block 10:
Former Importers - Furnish all available information as to countries importing this commodity before the war in order of importance, and names of principal importing concerns in each country. List also principal ultimate consumers in each country. This information is of great importance in determining foreign markets abroad for Japanese goods and all pertinent information should therefore be supplied. If the information has en Emitted on a previous application, refer to that application and do not submit the information again.
8. Block 11:
Proposed Packaging - Give all available packaging information in as much detail as possible.
9. Block 12:
a. Detailed Commodity Information - The description of commodities must be sufficiently complete to make possible accurate indentification of each type and grade. All trade names and identification should be used to aid descriptions. Indicate any certificates of quality which have been issued or will be issued in connection with commodity covered by this application.
b. In giving future dates on which material could be available indicate the extent to which these dates are dependent on the date of approval of this application by General Headquarters, Supreme Commander for the Allied Powers. For example, if manufacture or preparation of the material will not begin until approval from General Headquarters, Supreme Commander for the Allied Powers, is received, indicate this fact together with the time required, after approval is received, before first supply of material could be available for shipment.
c. Indicate whether or not samples are available. In some instances it may be necessary to ask for samples of materials covered by this application, but they need not be furnished except upon request. Applications should not be delayed until samples are available.
10. Block 14:
Anticipated Future Availability - Give an estimate of the monthly rate at which the commodity covered by this application is expected to be available for export in the period directly following the last date in block 12d above.
11. Block 15:
Certification - This certification will be signed by the authorized representative of the Imperial Japanese Government or his delegate as approved by General Headquarters, Supreme Commander for the Allied Powers.
12. Block 16:
Validation by General Headquarters, Supreme Commander for the Allied Powers - The validation will be entered in this block by General Headquarters, Supreme Commander for the Allied Powers, in approving the Application. This validation will authorize preparation for export of the material described in the application as amended.
Attachment 4.
Specimen Form IE 200
FROM : The Imperial Japanese Government
TO : GENERAL HEADQUARTERS SUPREME COMMANDER FOR THE ALLIED POWERS
: For Official SCAP Use
: SCAP Case No.
:Date received:
...........................................APPLICATION TO DELIVER FOR EXPORT............................................
Pursuant to Application to Prepare for Export No. PE_____________________________validated on___(date)____•, permission is hereby requested to deliver the following material for export:
1. a. Commodity: 2. Date:
b. Group No. __________
3. Quantity available for immediate shipment: (Specify Unit) 4. Proposed port of shipment: 5. Estimated value (in Yen) FAS
6. Present location of commodity: 7. Manufacturer or Supplier: (if agent give principal also)
Name:
Address:
8. Detailed Commodity Information:
a. Type and grade of commodity b. Quantity c. Number of Packages d. Unit Value (in yen)
9. Complete description of packaging:
a. Packaging material: b. Type of package:
c. Contents of each package (number of items, etc.)
d. Measurements of each package: , , ,
e. Weight of each package: Net , , ,
f. Total weight of shipment: ,
g. Marks:
10. Certification By: IMPERIAL JAPANESE GOVERNMENT (or Officially Authorized Agency)
The undersigned certifies that the information contained in this application is true and correct, and that this application is made in full knowledge of the provisions set forth in the Memorandum of 14 March 1946 from General Headquarters, Supreme Commander for the Allied Powers, to the Imperial Japanese Government.
Signed:_________________
for ____________________
(Agency)
11. Validation by GENERAL HEADQUARTERS SUPREME COMMANDER FOR THE ALLIED POWERS
12. Certification by War Shipping Administration
Attachment 5.
INSTRUCTIONS FOR SUBMITTING SPECIMEN FORM IE 2G0 APPLICATION TO DELIVER FOR EXPORT
1. Eight (8) copies of this form will be submitted in English when material is actually ready for export. A single application will cover only the quantity of one commodity, from one supplier, included under one approved Application to Prepare for Export (or one Directive to the imperial Japanese Government to make material available for export) which is ready for immediate shipment.
2. Information given in various blocks of the application will parallel, insofar as possible, the information submitted in the related Application to Prepare for Export.
INSTRUCTIONS FOR SPECIFIC BLOCKS OF SPECIMEN FORM IE 200
1. Block 3:
Quantity Available for Immediate Shipment - This quantity, plus the quantities in previously approved Applications to Deliver for Export will not exceed the total quantity approved in the matching Application to Prepare for Export. The quantity in any one Application to Deliver for Export need not, however, equal the total of the matching Application to Prepare for Export Separate Applications to Deliver for Export may be filed as one lot of the material is ready for shipment.
2. Block 5:
Estimated Value - This is for information only. Include estimates in yen of all costs until delivery of the material FAS.
3. Block 8:
Detailed Commodity Description - This should match exactly with the information in question 12 of the matching Application to Prepare for Export. Include statement of any certificates of quality which have been issued for this material.
4. Block 9:
Complete Packaging Description - Include all available details.
5. Block 10:
Certification - This certification will be signed by the authorized representative of the Imperial Japanese Government or his delegate as approved by General Headquarters, Supreme Commander for the Allied Powers.
6. Block 11:
Validation by General Headquarters, Supreme Commander for the Allied Powers - The validation will be entered in this block by General Headquarters, Supreme Commander for the Allied Powers, in approving the application. This validation will indicate the time and place for delivery of the material covered by the application, the consignee, port and country of destination and the shipping instructions.
7. Block 12:
Certification by War Shipping Administration - The United States War Shipping Administration will certify in this block the date the material clears the port of shipment. This certification will be entered when the material is actually exported.
Attachment 6.
CARGO SHIPPING ORDER
Shipper : Consignee :
Address : Destination:
Telephone No. Date :
Marks & Numbers Quantity & Type Packages Description Weight-LBS Cube-FT Remarks
The above cargo was received in apparent Good Condition this Date: ___________________________
(Signature of Warehouse-Checkers)_____________________ (Signature of Ship's Checker)
Attachment 7.
Shipper's Invoice No.
Date:___________________________
INVOICE
of _______________ bales/packages delivered by ________________________ for shipment on (name of vessel)_________ from port of _________ to _________ (port and country of destination) consigned to_________(name and location of consignee) covered by _________ Application to Deliver for Export Number validated on________(date)
Marks, numbers and quantity *Manufacturer's numbers Weights and Measurements Full Description of goods
The merchandise covered by this invoice has been properly marked, tested, fumigated and inspected as required by the laws of the country of destination.
We certify that the above invoice is true and correct.
Agency of the Imperial Japanese Government
By: __________________________________________
Title: _______________________________________
*Manufacturer's numbers - This column must include manufacturer's grade, quality, marks, numbers, or symbols.
Attachment 8.
TRANSFER OF TITLE TO JAPANESE MERCHANDISE
For and in consideration of the undertaking of U.S. Commercial Company, an agency of the United States of America, to dispose of the merchandise hereinafter described pursuant to an agreement entered into between U.S. Commercial Company and the War Department of the United States of America, and in consideration of the benefits to be derived by the undersigned from the performance of the terms of said agreement, the undersigned transfers and delivers the said merchandise and all title and ownership therein to U.S. Commercial Company, free and clear of all claims and interests:
Merchandise Description & Markings Quantity
The undersigned warrants that it has sole and exclusive title and ownership to the merchandise above described and that there are no outstanding claims against or interests in said merchandise or any part thereof.
It is understood that U.S. Commercial Company will dispose of the above described merchandise and will account for the proceeds thereof in accordance with the direction of the War Department of the United States of America pursuant to the aforesaid agreement.
The undersigned agrees that it shall in no event make any claim or demand whatsoever against U.S. Commercial Company or any subsequent recipient of said merchandise in connection with said merchandise or any of the proceeds thereof.
Dated:
An Agency of the Imperial Japanese Government "
By:
Title: ------------------------------------------
ENDORSEMENT
The merchandise described in the above Transfer of Title is delivered to U.S. Commercial Company for disposition pursuant to agreement heretofore entered into between U.S. Commercial Company and the War Department of the United States of America.
Dated:
For the Supreme Commander of the Allied Powers
By:
Title: