Inclosure 1 - Attachment 1. (Revised) Export Procedure
EXPORT PROCEDURE
Key to Abbreviations:
Form IE-100.... Application to Prepare for Export.
Form IE-200..... Application to Deliver for Export.
BT.............. Board of Trade (Boeki Cho).
GHQ, SCAP....... General Headquarters. Supreme Commander for the Allied Powers.
8th Army........ Eighth United States Army.
WSA............. War Shipping Administration.
SM ............. Ship's Master.
MPD ............ Military Port Director.
AC.............. Agent of the Carrier.
Action Taken By :
BT
1. Submits Form IE-100 in six (6) copies to GHQ, .SCAP. (See attachment 2 - Specimen Form IE-100 and Attachment 3 - Instructions for Submitting Specimen Form IE-100)
GHQ, SCAP
2. Processes Form IE-100 within GHQ, SCAP.
a. Approves Form IE-100. Validates and returns two (2) validated copies to BT, or
b. Denies Form IE-100. Notifies BT by memorandum.
BT
3. a. Upon receipt of approved Form IE-100 submits one or more applications on Form IE-200 in eight (8) copies to GHQ, SCAP, as soon as practicable, or
b. Upon receipt of a SCAP directive or instructions to prepare material for export submits Form IE-200 in eight (8) copies to GHQ, SCAP as soon as the material is ready for export.
NOTE : Any number of Forms IE-200 may be submitted within the limits of any one approved Form IE-100. Each Form IE-200 will cover material to be shipped as a single shipment.
GHQ, SCAP
4. Processes Form IE-200 within GHQ, SCAP.
a. Approves Form IE-200 - Validates, including information as to country of destination, delivery of material, transfer of title and time and place of shipment. Returns four (4) copies to BT, or
b. Denies Form IE-200. Notifies BT by memorandum.
5. Shipments to the United States.
BT
a. Upon receipt of the four (4) copies of the validated Form IE-200, submits advance draft of the invoice to GHQ, SCAP, and delivers to the Agent of the Carrier the following:
(1) The shipment.
(2) One (1) copy of the Cargo Shipping Order. (See Attachment 6 - Specimen Cargo Shipping Order).
AC
b. Receives shipment and delivers the following to BT.
(1) Three (3) signed copies of On-Board Ocean Bill of Lading.
(2) Three (3) non-negotiable copies of On-Board Ocean Bill of Lading.
BT
c. Delivers four (4) copies of the validated Form IE-200 to WSA at Port of Shipment.
WSA
d. Certifies all copies and returns three (3) copies of Form IE-200 to BT.
BT
e. Delivers to the Ship’s Master an envelope addressed to the U. S. Commercial Company or its designee at the U. S. Port of Entry. Envelope will contain the following documents.
(1) One (1) signed copy of On-Board Ocean Bill of Lading. .
(2) One (1) copy of Invoice of Consigned Merchandise. (See Attachment 7 (Revised)), leaving the space for SCAP use blank.
(3) One (1) copy of Packing List, Weight Measurement List, Food Declarations, Test Certificates, Health Certificates and Inspection Sheets as required.
SM
f. Gives receipt for documents listed above to BT.
g. Returns immediately to Eighth Army for transmittal to GHQ, SCAP, the following documents.
(1) One (1) copy of Form IE-200 certified by the WSA.
(2) Five (5) copies of Bill of Sale and Transfer of Title, Invoice of Consigned Merchandise, Packing List, Weight List, Food Declarations, Test Certificates, Health Certificates, and Inspection sheets as required.
(3) Two (2) signed copies and three (3) unsigned copies of the On-Board Ocean Bill of Lading as received from AC in 5 b, above.
(4) The receipt for documents delivered to the SM.
8th Army
h. (1) Gives receipt for documents listed above to BT.
(2) Transmits documents to GHQ, SCAP.
6. Shipments to Countries other than the United States.
BT
a. Same procedure as in paragraph 5 a, above.
AC
b. Same procedure as in paragraph 5 b, above.
BT
c. Delivers four (4) copies of validated Form IE-200 to MPD at Port of Shipment.
MPD
d. Certifies in block indicated for WSA and returns three (3) copies of Form IE-200 to BT.
e. When vessel is of Japanese registry, has three (3) certified copies of Form IE-200 countersigned by an official of the Civilian Merchant Marine Committee.
BT
f. Delivers to the Ship’s Master, two (2) copies of Cargo Receipt Form (attachment 9) and an envelope addressed to the Government Agency at the Port of Discharge. Envelope will contain the documents listed in paragraph 5 e, above.
SM
g. Gives receipt for documents listed above to BT.
h. When shipments to countries other than the U.S. are made in vessels of Japanese registry, obtain signatures of an official of the government agency at port of discharge, two (2) copies of Cargo Receipt, and deliver receipts to BT.
BT
i. Returns to GHQ, SCAP, the following documents:
(1) One (1) copy of Form IE-200 certified by MPD. (Also counter-signed by CMMC when vessels are of Japanese registry.)
(2) Four (4) copies of Invoice of Consigned Merchandise, Packing List, Weight Measurement List, Food Declarations, Test Certificates, Health Certificates, and Inspection sheets as required.
(3) Two (2) signed and two (2) non-negotiable copies of the On-Board Ocean Bill of Lading.
(4) The receipt for documents delivered to the Ship's Master.
(5) Two (2) copies of Cargo Receipt as soon as returned by SM.
GHQ, SCAP
j. Gives receipt for documents listed above to BT.
7. Invoice of Consigned Merchandise.
a. It will be noted that a section of the Invoice of Consigned Merchandise is headed "For Official SCAP use only. " This section is not to be filled in by Board of Trade (Boeki Cho), except as indicated in paragraph b, below.
b. In addition to the Invoices of Consigned Merchandise required by Paragraphs 5 and 6 above, Board of Trade will submit one (1) additional copy to GHQ, SCAP, with yen costs of goods to BT, and freight charges, marine insurance charges and miscellaneous charges paid by BT shown under the section headed "For Official SCAP use only. "
Inclosure 2 - Attachment 7. (Revised) Invoice of Consigned Merchandise
SCAP CASE NO ___________
INVOICE OF CONSIGNED MERCHANDISE
______________________________Japan______________(Date)____
INVOICE OF ________ (Quantity and Type of Merchandise)___________consigned to _________________(Name of Consignee)__________ of_______________(Address)_______________from "BOEKI CHO", Board of Trade, Imperial Japanese Government of Tokyo, Japan, as per Application to Deliver for Export No.________(SCAP CASE No.)____________validated________(Date)______ to be shipped per (Vessel & Sailing Date) from (Port of Shipment) to (Port of Entry)
Identifying Marks Quantity Description of Goods
The merchandise covered by this invoice has been properly marked, tested, inspected, and fumigated as required by the laws of the country of destination. We, "Boeki Cho", Board of Trade of the Imperial Japanese Government, Tokyo, Japan, truly declare that the merchandise described and the statements contained in this invoice are true and correct in every respect.
For the Imperial Japanese Government:
by :______________________________
(Official Title)
(Make this sheet as wide as necessary to include a complete description of goods.)
FOR OFFICIAL SCAP USE
Unit Value Total Invoice Price
Agreement or contract under which above goods are consigned:
APPROVED :
For the Chief, Economic and Scientific Section:
LEE R. FLEMING
Chief, Import-Export Division
Inclosure 3 - Attachment 9. Cargo Receipt
CARGO RECEIPT
Received from the Imperial Japanese Government at (Location) on (Date) ex (Name of Vessel) the following commodities:
Invoice No. Marks and Bs/Cs Nos Description & Quantity of Goods Remarks
Together with the documents pertaining to the above merchandise which are listed below.
For
(Name of Government Agency)
By _____________________________
Official of
(Name of Gov’t Agency)
Title __________________________________
Bills of Lading
Invoices
Packing Lists
Weight & Measurement Lists
Others :