GENERAL HEADQUARTERS
SUPREME COMMANDER FOR THE ALLIED POWERS

APO 500
6 November 1947

AG 091.31 (6 Nov 47) ESS/FT
(SCAPIN-1813)

MEMORANDUM FOR	JAPANESE GOVERNMENT.
THROUGH	Central Liaison Office, Tokyo.
SUBJECT	Procedure for the Export of Samples.

1. The procedure herein outlined rescinds procedure contained in memorandum from General Headquarters, Supreme Commander for the Allied Powers, file AG 091.31 (8 Feb 47) ESS/FT, (SCAPIN 1513), dated 8 February 1947, subject as above,
2. Effective this date the following procedure will control the export of samples whether acquired by gift or by purchsae.
a. International Mail - This procedure supplements regulations contained in the Universal Postal Union Convention which defines samples sent by mail and limits the weight to not more than 500 grams or 18 ounces. The following covers restrictions on certain items which may be mailed as samples with no sale value:
(1) Textile - strips not more than 4 inches wide
(2) Manufactured articles to be rendered useless for any purpose except showing to prospective customers.
(3) Foodstuff.
(a) In cans, pots or glass. Should be stamped “Samples, Not for Sale.”
(b) In bulk, dried or otherwise prepared not canned or potted. Should be wrapped up in envelopes of paper or like substance of not more than 2 ounces and stamped “Sample, Not for Sale,” and be shipped to bona fide dealers in the item being mailed.
(4) Pharmaceutical Products - Samples be put up in small containers marked “Sample, Not for Sale” and be mailed only to bona fide dealers in such products or medical and chemical institutions where such items may be used for experimental purposes or analysis.
b. Samples shipped by air express or surface vessel, either as cargo or baggage or personal effects from Japan, will be defined as follows:
(1) Textiles.
(a) Cloth - cotton, wool, silk, rayon or other textiles to be cut in strips 4 inches wide, the length to be the original width of the item.
(b) Manufactured items to be cut or otherwise rendered valueless except as a model to be used in taking orders for merchandise or for examination with a view to reproduction. The words, “Sample, Not for Sale,” stamped in large letters on various parts of certain items in brilliant colored dye would serve the purpose.
(2) Chemical, Oils and Paints to be packed in containers not to exceed 4 fluid ounces. The container to be clearly stamped “Sample, Not for Sale” and shipped in lots not exceeding 24 such containers per consignee.
(3) Earths, Earthenware and Glassware.
(a) In powder, crushed, granulated or otherwise prepared in the natural state, limestone, magnesite, plaster rock, pumice stones, mica, clay and other earths may be exported as samples in lots up to 100 pounds.
(b) Manufactured items such as statuettes, pots, crockery, china or porcelain tableware and vases, bottles, vials and other glassware, etc., made of earths may be shipped as samples only when the item consists of no more than one of each kind and each article is stamped “Sample, Not for Sale” in some substance not easily removed.
(4) Metals and Manufactures thereof.
(a) Ores - a sample will not exceed 25 pounds.
(b) Manufactured items declared as samples must be cut or otherwise rendered valueless as an item to be used or sold.
(5) Wood and Manufactures thereof.
(a) Wood and roots of wood and briar in its natural state in pieces weighing no more than 20 pounds may be exported as samples.
(b) Veneers of wood cut in strips 4 inches wide and not weighing more than 10 pounds may be shipped as samples.
(c) Casks, barrels, boxes and similar items when knocked down and consists of parts of one whole item may be shipped as a sample.
(d) Other items manufactured wholly or in part of wood may be shipped as samples when cut or otherwise rendered valueless. Only one of such items may be sent a single consignee per shipment.
(6) Foodstuff and other Agriculture Products.
(a) No item of food in its raw state, may be shipped as sample.
(b) Tea and other items, dried, smoked, salted or otherwise preserved and not canned, potted, bottled or put up in glass containers may be shipped as samples in a package weighing not more than one pound and marked “Sample, Not for Sale”. Not more than one package of each item will be allowed.
(c) Canned, potted, bottled or preserved in other glass containers may be shipped as samples when only one of each item is so declared and each item marked “Free Sample.” Miniature cans, pots, bottles or other containers when especially prepared as samples with the words “Free Sample” stamped in the container may be shipped in lots not exceeding 24 of each item.
(7) Spirits, Wine and other Beverages.
(a) Only items put up in miniature containers of not more than 4 fluid ounces will be considered as a sample. Such items may be shipped in lots of not more than 24 such miniature containers.
(8) Flax, Hemp, Jute and similar fibers and manufactures thereof.
(a) Raw material in a package of not more than one pound may be shipped as a sample of any one item.
(b) Rope, twine or cordage of not more than 10 meters in length may be shipped as sample and only 10 meter pieces per item per consignee will be allowed.
(c) Other items manufactured wholly or in part of flax, hemp, jute and similar fibers must be cut or otherwise rendered valueless before it may be shipped as a sample.
(9) Paper and Manufacture thereof.
(a) Only one quarter ream of each paper item may be shipped as a sample to a consignee.
(b) Only one item of each article manufactured of paper may be shipped as a sample to a consignee. Each item so shipped must be stamped “Free Sample.”
(10) Miscellaneous.
(a) Any other item not covered in the foregoing list can only be shipped as a sample when such item is cut or otherwise rendered valueless. Only one of each such item will be permitted to be shipped to a consignee.
(b) The word consignee as used in these definitions of samples will include any individuals who may desire to include samples in his personal baggage and effects or have them shipped separately to himself or others.
3. None of the above definitions will prohibit an individual from purchasing and shipping greater quantities of any article manufactured or produced in Japan to be used as samples abroad, though such samples must not exceed $500.00 in value. (Special authorization may be granted by SCAP for items of greater value.) In such cases the following procedure shall apply:
a. License for the export of samples (not accompanied by an individual leaving Japan) will be requested by supplier or exporter through submission to Boeki Cho of Form IE 301 (Inclosure 1). This application to export samples may be made with or without previous submission of a Form IE 100. Certification by Boeki Cho represents License to Export.
b. Samples in usual commercial quantities will be inspected prior to export by the Japanese Government or its official agency.
c. Form IE 301 will act in a dual capacity:
(1) As a license to export samples in usual commercial quantities.
(2) Where purchase of samples is involved as a receipt for dollars paid.
(a) When samples are purchased Boeki Cho will render an invoice in dollars or other acceptable currencies, to be paid to the Economic and Scientific Section, Foreign Trade Division for deposit in SCAP Commercial Account to the credit of the Japanese Government, On the strength of official receipt from General Headquarters, Supreme Commander for the Allied Powers, Boeki Cho will certify payment on Form 301.
(b) Where samples are not purchased, shipper’s certification attests the fact that articles were legally acquired in accordance with existing regulations of General Headquarters, Supreme Commander for the Allied Powers.
d. Where requests for samples are received throgh the mail, Boeki Cho will instruct supplier to execute the Form 301 (where applicable) to clear export of samples through Japanese customs, attaching to the form a copy of the original letter in lieu of shippers’ signed declaration.
e. Upon validation, one copy of Form IE 301 will be submitted to General Headquarters, Supreme Commander for the Allied Powers, Attention: Economic and Scientific Section, Foreign Trade Division for information purposes.
4. Three copies of Form IE 301 must accompany each shipment of samples; one for retention by Boeki Cho, one for clearance through Japanese customs, the third for Eighth Army recording purposes after completion of export. Boeki Cho may arrange for additional copies as required.
5. Attachment 1 - Form IE 301 (Application to License Samples for Export). This form may be reproduced.
6. Direct communication between the Ministry of Commerce, the Ministry of Finance and appropriate sections of General Headquarters, Supreme Commander for the Allied Powers is hereby authorized to implement this memorandum.

FOR THE SUPREME COMMANDER:

R.M. LEVY,
Colonel, AGD,
Adjutant General.

1 Incl
Attmt 1