INSTRUCTIONS FOR FILLING OUT FORM ESS-8-E or FORM ESS-8-1.
These forms must be filled in completely. Only one commodity may be entered on each form. Five copies of a completed form will be submitted.
A1. Sheet Number
Each form submitted must carry a sheet number. These numbers will run consecutively and a new number will be used for every submission of a different commodity requirement for the import or export program. When it is desired to change or cancel a previously submitted commodity requirement, the form will retain the number appearing on the sheet bearing the original programmed commodity requirement and the capital letter ”R”, followed by the Arabic numeral "1" (Example: "100R1"). If a second revision is necessary for the same commodity, the sheet number will be followed by "R2" (Example: "100R2", i.e., the last digit reveals the number of revisions to the original program requirement.).
A2. Codes
This space will be left open.
A3. Date prepared.
The date on which Form ESS-8-E or Form ESS-8-1 is prepared by the Imperial Japanese Government will appear in this block.
B1. Unit of Quantity
The standard unit of measure for the commodity as historically used by Japanese importers and exporters. When a unit of quantity is different from that used in the United States of America, it must be explained in its ratio to the appropriate United States standard. Group items such as repair parts for any industry, small hand tools, and miscellaneous small supplies for any one particular purpose will be expressed in total value plus a quarterly breakdown of this total by source or destination. This value will be expressed in yen at (a) the 1936 F.O.B. price level, (b) the present F.A.S. price level.
B2. Estimated Unit Value
The estimated price of the unit expressed in yen at (a) the 1936 F.O.B. price level, (b) the present F.A.S. price level (F.A.S. price of the item packed as usual business usage requires).
B3. Unit Weight
The unit weight of the item prior to packaging for shipment. If the unit is different from an accepted United States weight standard, it must be expressed in its ratio to the nearest equivalent United States standard.
B4. Gross Weight (metric tons)
The gross weight of the proposed import or export requirement expressed in metric tons.
B5. Shipping Tonnage
This will be calculated at the usual 40 cubic feet for general merchandise, packed for shipment, and 42 cubic feet for timber.
C. Description of Item
This entry will be sufficiently clear to identify fully the commodity being presented. All commodities fall within three main groupings:
Group I: Crude Materials, including commodities of animal, vegetable, or mineral origin which are produced by the extractive industries.
Group II: Basic Materials and Products, including semi-finished and fabricated materials to be used in further manufacturing or construction.
Group III: End Products, including finished manufactured products ready for use as such.
To Illustrate: Raw cotton is classified under Group I; Cotton piece goods under group H; and Cotton Wearing Apparel under Group HI; Wheat is classified under Group I; Wheat Flour under Group II; and Wheat Products under Group III.
Reference will be made to the Standard Commodity Classification, Volumes I and II. Wherever practical, commodity nomenclature will be expressed as it appears in these volumes.
Generally speaking, detailed specifications will not be required when presenting a forward requirement program for imports or exports. example: Ceramic products will be grouped as China and Porcelainware, Fine Earthenware (Whiteware), Fine Stoneware, or Coarse Stoneware, rather than under individual item names.
Repair or replacement parts will be presented as such. Example: Textile Machinery repair parts; Shoe machinery repair parts, etc.
D. Basis for Estimating Annual Requirements
This box is subdivided into several requests for important information (all figures presented in this section will be forward estimates, subject to quarterly revisions):
Dl. "As of Date": This will be the date on which the information presented in Boxes D3 through D9 was estimated.
D2. "For the Year From: ----To: ----": Fill in dates which include the scope of the program requirements. .
D3. "Stocks on Hand": This figure will include all government and private inventories (except those of retail distributors) estimated to be on hand as of the first day of the period shown in Box D2. It will include stocks "on load" or "in transit", except those for retail distributors.
D4. "Necessary Stock Level": This figure will be the best reasonable estimate for the entire country of Japan. It should represent the Japanese estimate of the inventory necessary to insure an even flow of production and avoid essential production or utility shutdowns.
D5. "Domestic Production": This figure will be the total estimated domestic production of the commodity during the period shown in Box D2.
D6. "Domestic Consumption": This figure will represent the total estimated quantity which will be used during the period shown in Box D2.
D7. "Estimated Exports": This figure will represent the total estimated quantity which will be used during the period shown in Box D2. This box is intended to show the quantity of the item required which is expected to be exported, even though such item has been produced domestically. In other words, if leather is the requirement, and it is proposed to export leather (whether or not produced domestically) the quantity of such export will appear in this column.
This column should not include either the quantity of, or the content of the subject material contained in any finished articles manufactured domestically from either the imported or domestically produced material, but such exports should be reported under (F) "End Use". For example, if leather is the program requirement, and shoes are manufactured domestically from such leather and subsequently exported, the proportion of the total requirements for leather fabrication into shoes for export will be stated under (F) "End Use".
D8. "Net Import Requirement". This figure will represent either of the following formulas:
If there is a surplus in the stock level, then: (D3-D4) + D5 - (D6+D7) = D8
If there is a deficit in the stock level, then: (D4-D3) + (D6+D7) - D5 = D8
Box D8 is left open when the commodity is presented for export.
D9. "Net Export Program". When a commodity is being presented as a proposed export, then this figure should total the quantity desired to be exported’ Box D9 is not filled in when the commodity is presented for import.
E. "Schedule for Proposed Imports or Exports":
E1. "Source or Destination": It will be permissible to indicate former sources of supply for an import requirement or the historic market for a proposed export. It will be necessary to show the exact amount intended for each country by quarters.
E2. "Total": The quarterly figures for all sources will be totalled in this box.
F. "End Use and Justification":
Imports: It will be necessary to state exactly the intended use of the commodity requested. This use shall be expressed in terms of the industry and the products which are to be produced through the use of the commodity.
Example 1: Normally, Japan produces, imports and exports coal. If coal is the import requirement, it will be necessary to show what quantities of the total coal supply, (including domestic and imported) will be used by each industry and also, the percentage to be exported, by destination.
Example 2: If carbon black is required, each industry participating in the requirement shall be mentioned, as follows:
Rubber industry 38% For the manufacture of tires. Medical equipment. Essential home products (i.e., hot-water bottles, nipples etc.).
Paint industry 32% For the housing program. For essential manufactures -- (itemize.)
Example 3: If the requirement is a manufactured product such as a machine tool, the use to which it will be put shall be stated (i.e., to manufacture communications equipment such as telephones and radios, as permitted by the Supreme Commander for the Allied Powers.).
Example 4: If the requirement is a raw material such as raw cotton, the products into which it will be fabricated must be explained and the proposed distribution of these products, by percentages must be clearly stated, such as 40% for essential domestic use to make low priced garments; 30%for export (state whether fabrics or finished products).
Exports: It will be necessary to state fully why an export is proposed. Generally, export justifications will fall within any of the following:
1. A commodity may be offered for export to gain the exchange necessary to purchase an essential import.
2. The Imperial Japanese Government may be directed by the Supreme Commander for the Allied Powers to made certain con modifies available for export. The memorandum directing such action must be cited.
3. It may be necessary to export a product to a particular market because the industry is not equipped to style products for an alternate market.
In all cases the proposed quantities for export, by destination, will be shown.
G. "Previous History and Source of Data":
The following information, for the period 1927 - 1933, inclusive, will be presented on an attachment sheet for each commodity the first tin e it is submitted for inclusion in a program:
a) Annual domestic consumption (give quantity and yen value).
b) Annual imports and exports by country (give quantity and yen value).
The source of the above data will be clearly stated on this attachment sheet. It will not be necessary to provide the above information when revisions are made to a commodity program.
Form No. (ESS-8-1) & (ESS-8-E)
IMPORT-EXPORT REQUIREMENTS REPORT TO THE SUPREME COMMANDER FOR THE ALLIED POWERS
(B) 1. Unit of Quantity (C) Description of Item (A) 1. Sheet No.
(B) 2. Estimated Unit Value (A) 2. Codes
(1933) (Present)
(B) 3. Unit Weight
(B) 4. Gross Weight (Metric Tons) (B) 5. Shipping Tonnage (A) 3. Date Prepared
(D) Basis for Estimating Annual Requirements
(D) 1. As of Date: _________ 2. For Year From: _________ To: _________
3. Stocks On Hand 4. Necessary Stock Level 5. Domestic Production 6. Domestic Consumption 7. Estimated Exports 8. Net Import Requirements 9. Net Export Program
(E) Schedule for Proposed Imports or Exports by Quarters and Sources
1. Source or Destination 1947 1948
1st Qtr 2nd Qtr 3rd Qtr 4th Qtr 1st Qtr 2nd Qtr
2. Total
(F) End Use and Justification (Use Continuation Sheet if Necessary)
(G) Previous History and Source of Data (Use Attachment Sheet)